MTPractice, LLC heartily recommends NJ Transcription Services:
We Support United States Transcription Services for US patients. We do not condone nor encourage the outsourcing of voice files or any US-patient-related transcription work outside of the United States. We never outsource your voice files nor any work outside of our United States. All of your work is done here in the United States where your patients and your medical practice are located! We honor and strictly follow all HIPAA Compliance Regulations, and always uphold all professional US standards including but not limited to: AAMT, AHIMA, AHA, and AHDI in your dictations. Please See The Statement "Qualified Transcriptionists" (Below). Thank you.
What can NJ Transcription offer you?
We offer you:
Digital Technology: Digital Technology affords you greater flexibility in your dictations. You dictate wherever you choose - whenever you choose, and then simply upload your dictations to us via your computer - - upload when it is convenient for your staff. No more annoying, unreliable cassettes to contend with, erase, or replace when they wear down! Digital Technology is near-flawless in sound quality, ease of use, and most importantly, in the ease of sending us your work. There is no cassette in a digital unit. Your digital handheld unit will hold approximately 400 standard size report dictations; up to approximately 30 hours of straight dictations. We obtain and pre-program your unit for you; all you need to do is dictate! Your unit is delivered to you and contains a simple install disc with our accompanying easy to understand instructions to upload your work to the NJ Transcription Secure, Private Vault we set aside for your work. We will gladly walk your office staff through the installation if need be, at no extra cost!
Upload To Our Secure Server: We at NJ Transcription constantly and consistently maintain our own "Secure Upload Site" for your voice file uploads and your document(s) return. We provide you with a private "vault", your username and password of which only you and we (NJ Transcription) have this information. Each dictating doctor/account is provided with a separate vault location for their reports. Your reports ARE NOT jumbled in with another client's reports, and your voice files are securely placed off of the general 'internet' for strict HIPAA compliance. We are very pleased to provide our clients with HIPAA-compliant secure upload and HIPAA- compliant return of reports via our secure webserver, as not all services provide this to you. Our web hosting service maintains our website daily as "hacker-safe" through our shared SSL certification with them, and this is a never-ending agreement with our web hosting service. Rest assured, all of your work is HIPAA-compliant when you utilize our transcription service.
Quality: We take pride that we provide you with clean, accurate documents within an exceptional turn-around-time, doing so for what we feel is a very reasonable page rate rather than an expensive line or character rate. We always strive to uphold professionalism in your document and our work at all times.
Confidentiality: We, as a matter of course, comply with HIPAA and all attendant patient and/or provider confidentiality responsibilities in maintaining strict confidentiality of your patient's sensitive/private information. Rest assured, we do not retain your voice files after we transcribe and return your documents. We transcribe your documents and then destroy your audio report. We then return your completed reports in a confidential, secure environment, thus assuring patient confidentiality. Every NJ Transcription Transcriptionist is required to sign a Confidentiality Agreement with us, so you know your work performed by NJ Transcription is bound and covered against any improper disclosure.
Proper Report Format: Your reports are prepared in strict accordance with AAMT (American Association of Medical Transcription) and AHDI (Association for Healthcare Documentation Integrity) Guidelines to name only two standards, and are of course, formatted to comply with all report requirements such as State and/or Federal Government reporting requirements with regard to headings and information contained therein, and/or formatted to comply with insurance company IME, DDS, or SSI Consultation Report requirements, or as required by your specific medical specialty or adjunct procedures performed. Additionally, we don't "pad" our reports or add unnecessary lines or spaces, nor increase the margins or fonts needlessly to make your report cost you more - that is truly unnecessary and unethical by our standards. We use a smaller-than-default MSWord margin (as the default margin of 1.25" is quite excessively large by Medical Transcription standards) and we use a normal 12pt business font for all of your reports, although we can easily accommodate any special requests as to layout, etc.
Report Availability: Your reports are returned to your office as completed Word documents (retrieved by your staff from our secure server website in your private vault) which you may print out in your office on an as needed/when needed basis at your convenience. You will save your completed report on your system or print out an additional hard copy for your patient's file should you so desire, although we do offer a CD archive of your reports on a year-end basis. Now, there is no need for you to pay for additional carbon copies or file copies, or stat retrieval of old reports, as your reports are retained on your system after we transcribe them and return them to you via our secure server.. Again, should you so desire, we can archive your reports daily to create an archive, but that is a charged-for (additional but minimal fee) service, and we make this clear at the outset.
Detailed Invoicing: Your weekly or bimonthly invoice is always a detailed invoice showing the date of service to your patient, date of your digital upload, date transcribed, patient name, page count (or line count), and the date your reports were returned to you. This is a very helpful log for your office staff to use when posting to your books and/or to locate one of your reports for a STAT request. There is no reason for you to wonder if you are being billed for the correct amount of lines dictated. If you request per page billing - we can bill you by the page (a page, is a page, is a page) - - It is that simple (for all concerned - both for you and us)! OR If you are currently working with a line or character rate under your present service, we will provide a competitive line rate. You can rest assured our billing is accurate - we are an honest company with a steady moral compass!
Please note: We would much prefer to give you a similarly competitive page rate; a rate which will save you money over a line billing rate, and which we feel eliminates needless headaches with your accountant but, regardless of your requested billing method, we will continue to offer everyone excellent documents with a surprisingly short TAT, at very competitive rates. These are how we have built our reputation - excellent documents with exceptional TAT.
Confidentiality-Bound, Qualified Transcriptionists: We do not agree with outsourcing of confidential patient information outside of the United States. We at NJ Transcription know there are many qualified transcriptionists here (and we have trained quite a few of them). We firmly believe that your work should be transcribed here where your medical practice is located. Additionally, many American colloquialisms and/or "Doctor-specific phraseologies" are easily misunderstood by outsourced non-US Transcriptionists and thus, your report may not accurately reflect what you are saying when transcribed by an outsourced (non-NJ Transcription) Transcriptionist. Many services located here in the US routinely send your work overseas to be transcribed. We only employ experienced US Transcriptionists and thoroughly train your transcriptionist in proper format, terminology, spellings, AAMT Guidelines and your specific report requirements, thus ensuring proper grammar and usage, etc. We routinely screen and QA your work before it is returned to you. Every NJ Transcription Transcriptionist must sign a Confidentiality Agreement with us, so you know your work is bound and covered against any disclosure. Additionally, as you know, MTs by law are not allowed to 'guess' as to what a dictator has dictated and so we never allow 'guessing' on your reports. Your returned reports are accurate and confidentiality-bound.
We type what you say, I.E., verbatim = word for word!
Thank you in advance for your consideration of NJ Transcription to meet your transcription needs. Should you desire additional information or a comparative rate quote, please do not hesitate email us detailing your needs.
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